How to name files

In the pool

When Example Comment
General 01_5555 Year 2001 Job 5555
Bands 01_5555p1-2 Year 2001 Job 5555 page 1 to 2
Part finalized 01_5555ACp1-2 Page 1 to 2 of a document finalized by someone with initials "AC"
Finalized 01_5555d Year 2001 Job 5555 original language (usually means English)
01_5555e Year 2001 Job 5555 final english version (usually means original was not English)
01_5555f Year 2001 Job 5555 final French version
01_5555s Year 2001 Job 5555 final Spanish version
01_5555m Mixed usually means tri-langue

For local DMS users only

When Format Examples & Comments
DMS 5555.8
5555.2
This suffixed version of the job number is used by the DMS only for files from previous years. For example 5555.8 indicates job 5555 from 1998 while 5555.2 indicates job 5555 from 2000.
G:\DmsSys\Work 5555d The year information can be ascertained from the directory structure as in the following example G:\DmsSys\Work\2001\5\55s.doc
5555e
5555f
5555s
5555m

NB Although the job number has a similar format to the Serial Number these are distinct elements.